SaySo for Workplaces
Meeting-room voice ordering, operational alerts, live event feedback, and an anonymous channel for employees — running off iPads at reception and printed QR codes around the building. AI transcribes, classifies, and routes each note to the team that can act on it.
The gap most workplaces have
The day-to-day signal — the broken lift, the cold meeting room, the dish that landed in the cafeteria, the coffee order that didn't arrive, the praise that never reached the chef — almost never makes it back to the people who could act on it.
No centralised knowledge
What your building is like is held in inboxes, conversations, and individual memories. Nothing builds up.
Blind spots for feedback
Most of what visitors and employees notice never reaches anyone who can act on it.
Found out after the fact
Issues surface long after the moment that triggered them — often when the chance to fix it is gone.
Surveys nobody replies to
Engagement and post-event surveys land at low response rates and arrive weeks or months later.
What SaySo does in your building
One platform, one set of QR codes and iPads, several distinct jobs.
Meeting-room voice ordering
A printed QR code in every meeting room. Scan, speak the order — “four flat whites, a tea, and a jug of water” — and a transcript appears at reception, timestamped and tagged to the room. No phone call to a busy front desk, no garbled messages, no missed orders.
Reception fulfils the order; SaySo handles the transcription. The same channel works for AV setup requests, reconfigurations, and any other meeting-room ask.
Real-time operational alerts
QR codes in bathrooms and a kiosk at reception. Voice notes are transcribed and classified — cleaning, AV, building, F&B, security — then routed to the right Slack channel, Teams group, or FM ticketing system in real time.
Issues are surfaced and dispatched within minutes, not days, and there is a written record of every report and its outcome.
Cafeteria and catering signal
A QR code at the cafeteria exit and a kiosk on the way out. Diners say what worked and what didn't — by dish, by day, by shift — and your F&B operator gets that signal daily, not at the next contract review.
Over time the data builds a picture of what your people actually want to eat, week-on-week and year-on-year.
Employee and event feedback
Kiosks at event exits and QR codes on session slides capture response while the room is still warm. The same channel gives employees an anonymous way to flag what is and isn't working — in the building, while it's still actionable.
Live results during events; a continuous picture of employee sentiment between annual engagement cycles.
Pair with office occupancy
SaySo — Voice kiosks and QR collection
- ✓Voice notes via iPad kiosks and printed QR codes
- ✓AI transcription and classification in seconds
- ✓Routes to Slack, Teams, email, or your FM ticketing system
- ✓Anonymous by default, GDPR-friendly
Capacity — Office occupancy by day
- ✓See which floors and zones are busy on which days
- ✓Right-size desk, meeting-room, and amenity provision
- ✓Real numbers for the space-planning conversation with the CFO
A few QR codes, a few iPads, a few hours
The full deployment is small. Printed QR codes in meeting rooms, bathrooms, the cafeteria, and on event slides; a handful of iPads as kiosks at reception, on busy floors, and at event exits. No new wiring, no procurement runway — typical setup is hours, not weeks.
A persistent record of your building
Every voice note, order, and reaction is recorded against its location, date, and theme. Over weeks and years, that builds into a single source for the questions a workplace team would otherwise have no way to answer.
- ✓Which cafeteria dishes do people return to season after season?
- ✓Which fixtures or rooms generate recurring complaints, and which are quietly working?
- ✓Which receptionists, baristas, or chefs are consistently named in positive feedback?
- ✓What do meeting-room orders actually look like, by floor, by day, by team?
- ✓How did sentiment shift before and after a refurb, a relocation, or a service-provider change?
What changes when you have it
Coffee orders arrive without a phone call
Meeting hosts scan a QR code, speak the order, and reception fulfils from a clean transcript — even on their busiest mornings.
Operational issues are dispatched in minutes
A bathroom report at 09:14 is in the hands of the right cleaning supervisor by 09:15, with a written record of the call and the response.
Event organisers see feedback during the event
Live results appear on the dashboard while attendees are still in the building, not three weeks later in an 8%-response email survey.
The workplace team has a continuous record
Themes by floor, by office, by quarter. A defensible picture of issues raised, resolved, and avoided that sits alongside the annual engagement number.
Who SaySo for Workplaces is for
Heads of Workplace Experience, Real Estate, Employee Experience, FM Directors, and CHROs at organisations whose buildings are central to how their people work — and the facilities-management and corporate-hospitality providers who deliver service in those buildings and want a continuous, written record of what they are delivering.
SaySo is already in use across professional-services HQs, conference and event venues, and heritage attractions and leisure estates.